Use Pre-Validation Tool (PVT) for Freight Audit
- Romina Blaser
- Faruk Mercan
Pre-Validation Tool (hereinafter referred to as “PVT”) is designed for validation of the data files before their upload to Transporeon Freight Audit (hereinafter referred to as “TP FA”).
User uploads a file to PVT. PVT validates the file and:
a) for text files - sends validation results report to the data file owner(s) (distribution list is managed by Transporeon) via e-mail.
Validation results report is sent to the data owner(s) for each text file processed by PVT. In case the file is not accepted, the report contains description of the rejection reason and the list of validation errors with instructions for their correction.
Note: Numbering of file columns and rows in the validation results report starts with “0” (e.g., column # 5 mentioned in the report corresponds to the 6th column in the uploaded file).
Validation results reports are also available within PVT for each accepted or rejected text file. Click status of the file in Upload history section to view the report on-line.
b) for PDF files - displays validation results via the application interface, no e-mail notification is sent.
In case no format errors are identified, PVT accepts the file and informs data file owner(s) of acceptance. In case file format is incorrect, PVT rejects the file and informs data file owner(s) of rejection. Data file owner makes necessary corrections according to the rejection reasons listed in the validation results report and, if needed, uploads corrected file.
The following statuses can be assigned to the uploaded file:
Status | What it means | What to do now |
Processing | File is being processed | No actions are required at this stage. Once processing is finished, the file will have either Accepted or Rejected status. |
Accepted | File was accepted | No actions regarding data format correction are required at this stage. In case any errors are identified during further processing and conversion of the file, Transporeon will contact data file owner(s) via e-mail. |
Rejected | File was rejected due to errors | Make corrections to the file according to the rejection reasons stated in the file validation report and upload corrected file. |
Important: PVT notification about successful validation does not mean that the file will be uploaded to the Transporeon Audit Platform - Freight Rate Exchange Database (hereinafter referred to as “FRED”). Only data format validity is verified by PVT.
Accepted file is then processed, converted, and uploaded to FRED. In case any errors are identified during file processing or conversion and correction is required, TP FA will contact the data file owner(s) with further instructions.
This function is available for shippers and carriers.